2009 CMBDC Conference
Partners in Marketing & Business Development Logistical Information
We thank you for your generous sponsorship and support. Without it we would not be able to offer the exceptional conference that our members have come to expect.
Unlike a lot of conferences in which you participate, our conference fully and completely integrates our sponsoring partners into the conference. We don't run a huge exhibit hall of vendors, but allow our sponsors a table top or booth that is part of the mainstream traffic patterns of the conference. All sponsor attendees are invited and strongly encouraged to attend all networking events, meals, and all educational programs. This allows our partners to learn the challenges and needs of the attendees first hand and show them how their products and services help the attendee solve their problems.
Your sponsorship includes:
- Your company name, description and contact information in the conference handbook that is provided to each participant as they register onsite;
- Signage at the event in which you are sponsoring;
- A link to your Web site from the conference section of the Marketing & Business Development Council Web site;
- The ability to attend all functions associated with the conference;
- A complete listing of all participant's contact information (beginning February 9);
- Endless networking opportunities;
- Complimentary conference registrations depending on your level of sponsorship;
- The opportunity to enhance your sponsorship by purchasing use of a 6' table or 10' booth space;
- First chance to sponsor the same activity at the 2010 conference.
Conference Attendee List:
Beginning February 9, you will receive weekly attendee rosters until the start of the conference, and a post-conference roster as well. We hope that this list will help you in preparing for the conference where you will have ample opportunity to network with the attendees at all of the social events, conference sessions and networking breaks.
No activities may be scheduled at any time that will draw participants away from sessions or other conference activities.
Attire:
Attendees are instructed to dress in business casual attire. You have the option of business casual or business attire.
Sponsors of breakout and general sessions, food functions, and receptions:
During your sponsored event, there will be a table placed just outside the entrance in which you can place your company's material. In addition, you can distribute literature at each table inside the room during your sponsored breakout or general session, reception, breakfast, or refreshment break.
Display Area
The display area provides a formal setting for partners to demonstrate their respective offerings. Each partner that has paid the additional fee will have a six-foot display table or ten-foot booth space. A list of display table and booth sponsors is attached to this email.
PLEASE ATTEND SESSIONS AND SOCIAL EVENTS ALONG WITH THE CU ATTENDEES.
Setup of your display can occur on Wednesday, March 11 between 7:30 a.m. and 4:00 p.m;
Teardown can occur on either Friday, March 13 from 2:00 to 5:00 p.m., or Saturday, March 14 after 11:30 a.m.
As a partner, you are invited to all meal functions, social events, and conference sessions. We encourage you to use this time to attend sessions and mingle with the credit union attendees to hear the questions being asked and the topics being discussed to evaluate services you can provide. We suggest that you be at your display table during conference registration, breakfast on Thursday, networking breaks, and any time sessions are not being held. It is also permissible to be present at your display anytime throughout the conference. Most of the refreshment breaks have been extended to 30 minutes to allow more time to interact at your display.
Setup and Dismantle
On Wednesday, March 11, the conference registration desk will open at 7:30 a.m. Please check in at the registration desk for your conference materials. If you are on the list of displaying sponsors (attached) you should plan on setting up your display in Sapphire ABEF on Wednesday between the hours of 7:30 a.m. and 4:00 p.m. There will be an identification sign on your assigned space. Dismantle can take place on Friday afternoon from 2:00 to 5:00 p.m., or on Saturday after the conference concludes at 11:30 a.m.
Floor Plan:
The floor plan for our meeting space will be sent to you in a subsequent email. Placement will be determined soon and emailed to you prior to the conference. Once you arrive, a disposable sign will be located on your table so that you know where to set up.
Electrical Power and/or Internet Access and Equipment Rental:
Information regarding electrical power, Internet Access and equipment rental will be sent to you in a subsequent email. Please indicate Sapphire ABEF for your location when completing the forms.
Packages and Shipping Information
If you will be shipping exhibit materials or literature to the hotel, please mark them to your attendee's attention with their arrival date and ship it so that it will arrive no earlier than Monday, March 9.
The hotel address is:
Hilton San Diego Bayfront Hotel
ATTN: Your attendee's name, arriving xx/xx/xx
Please hold for the CUNA Marketing & BD Council Conference, March 11-14
1 Park Blvd.
San Diego, CA 92101
Telephone: 619-564-3333
Return Shipping Instructions:
You can bring your own forms for your return shipment, or contact the hotel for shipping forms when you are ready to ship. The hotel concierge office will coordinate your return shipments.
Drawings:
Drawings are optional. If you would like to conduct a prize drawing, p lease advise us in advance by emailing bbischke@cuna.com and provide the name of the person from your organization that will be announcing the winner, and what the prize is so that they can be called to the microphone to make the announcement. Please take your basket of names to the membership breakfast on Friday where the selection and announcement of winners will occur .
Presentation Handouts:
As in previous years, conference handouts will be posted to the web site. If you are registered for the conference, you can access and print the handouts for the sessions you wish to attend. A link will be sent as soon as the presentations are posted. Copies of presentations will not be provided at the conference.
Sponsor “Thank You” Reception:
Please join the CMBDC Executive Committee on Friday, March 13 from 4:00 to 5:00 p.m. for a cocktail reception. We'd like you to take this opportunity to provide feedback on the Partners Program and suggest ways in which we can improve attendee interaction and the overall program. Or you can simply enjoy the cocktails and appetizers as our way of saying “thank you!” You will receive a formal invitation in a separate email.
Questions and Contact Information:
If you have questions before, during or after the conference, please contact:
Rich Jones, CUNA Marketing & BD Council Vice Chair, Partners Committee Chair and VP Marketing of Elevations CU, Boulder, CO
Telephone: 303-443-4672
mail: rich.jones@elevationscu.com
Bobbi Bischke, Council Administration
Telephone: 800-356-9655, ext 4018
Email: bbischke@cuna.com
Important Reminders:
- Display table setup will take place on Wednesday, March 11 between 7:30 a.m. and 4:00 p.m. for sponsors who have reserved display space and paid the additional fee.
- Sponsorship Registration - Please make sure you have registered for your sponsorship. Here is the link.
- Conference Registration - You can register the person(s) attending the conference online by clicking here. Please refer to your confirmation email regarding the number of complimentary conference registrations that are included with your sponsorship, or email Bobbi Bischke at bbischke@cuna.com .
- Please make your hotel reservation directly with the hotel. The phone number for reservations is: 619-564-3333. Reference the CUNA Marketing & BD Council. The deadline is February 6 to receive the rate of $229 plus taxes.
- Please email bbischke@cuna.com if you intend to hold a prize drawing at the breakfast on Friday, March 13
Attachments:
Thank You!
